Legal

Privacy Policy

Last updated: April 2026

Your privacy is important to Proxima Intelligence LLC (“Proxima Intelligence,” “we,” “us,” or “our”). This Privacy Policy explains how we collect, use, disclose, and protect your information when you visit our website at proximaintel.com (the “Site”) or engage with our consulting services. By using the Site, you consent to the practices described in this policy.

1. Information We Collect

We may collect the following types of information:

Personal Information You Provide

  • Name, email address, phone number, job title, and company name when you submit a contact form, request a consultation, or correspond with us
  • Feedback, comments, and questions received through meetings, phone calls, emails, documents, and other service-related communications
  • Information you provide when applying for employment with Proxima Intelligence

Information Collected Automatically

  • IP address, browser type, operating system, referring URLs, and pages visited on the Site
  • Device information and usage data collected through cookies and similar technologies

Information from Third Parties

We may receive information about you from publicly available sources, social media platforms (such as LinkedIn), marketing partners, or third-party data providers in connection with our business development activities.

2. How We Use Your Information

We use the information we collect for the following purposes:

  • To respond to your inquiries and provide our consulting services
  • To send you information about services, events, or content that may be relevant to you
  • To fulfill contractual obligations such as statements of work, invoices, and project communications
  • To improve our website, services, and user experience
  • To evaluate candidates for employment
  • To comply with legal obligations and protect our rights

3. Data Sharing and Disclosure

We do not sell, rent, or trade your personal information to third parties for promotional purposes.

We may share your information with:

  • Trusted service providers who assist in operating our website, delivering our services, or conducting our business, subject to confidentiality agreements
  • Third-party tools and platforms we use for analytics, customer relationship management, or communication
  • Law enforcement or regulatory authorities when required by law, legal process, or to protect the rights, property, or safety of Proxima Intelligence, our clients, or the public

4. Cookies and Tracking Technologies

We use cookies and similar technologies to improve your experience on the Site, analyze usage patterns, and support our business operations. Cookies are small files stored on your device by your web browser.

You can control cookies through your browser settings. Most browsers allow you to block or delete cookies. However, disabling cookies may limit your ability to use certain features of the Site.

5. Data Security

We implement industry-standard security measures to protect your personal information from unauthorized access, alteration, disclosure, or destruction. These measures include encryption, access controls, and secure infrastructure practices. However, no method of transmission over the internet or electronic storage is 100% secure, and we cannot guarantee absolute security.

6. Data Retention

We retain your personal information for as long as necessary to fulfill the purposes for which it was collected, comply with legal obligations, resolve disputes, and enforce our agreements. When your data is no longer required, we will delete or anonymize it in a secure manner.

7. Your Rights

Depending on your jurisdiction, you may have the right to:

  • Request access to the personal data we hold about you
  • Request correction of inaccurate or incomplete data
  • Request deletion of your personal data
  • Withdraw consent to data processing at any time
  • Request a portable copy of your data to transfer to another controller

To exercise any of these rights, please contact us using the information below. We will respond to your request within a reasonable timeframe and in accordance with applicable law.

8. Third-Party Services

Our Site may contain links to third-party websites, platforms, or services that are not operated by Proxima Intelligence. We are not responsible for the privacy practices of these third parties. We encourage you to review the privacy policies of any third-party services you interact with.

9. International Users

The Site is operated from the United States. If you access the Site from outside the United States, please be aware that your information may be transferred to, stored, and processed in the United States, where data protection laws may differ from those in your jurisdiction. By using the Site, you consent to such transfer and processing.

10. Children's Privacy

Our Site and services are not directed to individuals under the age of 18. We do not knowingly collect personal information from children. If we become aware that we have collected data from a child, we will take steps to delete it promptly.

11. Changes to This Policy

We may update this Privacy Policy from time to time to reflect changes in our practices or applicable law. The most current version will always be available on this page with the updated effective date. We encourage you to review this policy periodically.

12. Contact

If you have questions or concerns about this Privacy Policy or our data practices, please contact us at hello@proximaintel.com.